Vestry Meeting Minutes

 Minutes of Special Vestry meeting held on May 26, 2019: 

A special meeting the Vestry was called to order at 10:20 a.m., following the Sunday service. 

Vestry members present included Marilyn Zimmerman, Chuck Dickerson, Jill Foerster, John Husken and Ed Ruffley. A quorum was present. 

Meeting Agenda: This special meeting was called by Marilyn to discuss the proposed purchase of a cellphone for the parish. This phone will allow better communication between the parish and other parties by use of a voice mail service. 

Marilyn stated that she and Jill have obtained information regarding the purchase of a cellphone. In additional to the cost of a basic phone, there would be a connection fee and the cost of purchasing minutes for the phone. These estimated costs aggregate less than $300. 

Jill moved that St. Christopher’s purchase a cellphone along with minutes for the phone. John seconded the Motion. The Motion was approved. 

No additional matters came before the Vestry. 

The meeting was adjourned at 10:25 a.m. 

Respectfully submitted, 

Edward Ruffley, Vestry Clerk 

Minutes of Vestry meeting held on May 22, 2019: 

The meeting was called to order at 8:38 a.m., followed by a prayer. 

Vestry members present included Marilyn Zimmerman, Chuck Dickerson, Jill Foerster, John Husken and Ed Ruffley. A quorum was present. 

Meeting Agenda: The Vestry reviewed the Agenda for the meeting. 

Minutes of the prior vestry meeting: The minutes for the prior meeting, held on April 25, 2019, were reviewed. Jill moved to accept the prior meeting minutes. The Motion was approved. 

Treasurer’s Report: The Treasurer’s travel delayed the distribution of the March 31, 2019 financial statements at the April meeting. The Vestry reviewed the March 31, and the April 30, 2019, financial statements. Following review and discussion, Ed moved to accept the March and April financial statements. The Motion was approved. 

Rector Search Committee Report: A question arose regarding the Diocesan website and the existence of a listing of parishes seeking a rector. Ed agreed to follow up on this issue. The Vestry also discussed a recent call to a member of the congregation from an individual with questions regarding an interest in becoming a priest. Ed will follow up on this call. 

Audit Committee Issues: The Vestry continued with its discussion of the new audit and financial reporting requirements that were issued by the diocese. Ed stated that the Vestry should decide how/if St. Christopher’s can comply with the increased requirements regarding financial internal controls. The Vestry concluded that the parish Treasurer must be included in this conversation. Ed agreed to follow up on this matter in preparation for an additional discussion at the June Vestry meeting. 

Senior Warden’s Report: 

Supply Priests: Marilyn stated that Rev. McLean will be the supply priest for the service on May 26. The Rev. Canon Hallmark will serve as our supply priest on June 23. 

Funeral for Mike Danaher: Marilyn stated that the memorial service for Mike Danaher will be held on Friday, July 12, at 1:00 at St. Christopher’s. Marilyn state that she has cleared that date with St. Gertrude’s to insure that there is no conflict with the availability of the church building. 

Anti-Racism Training: Marilyn announced that she and Janet Dickerson will be attending the anti-racism training session that is being held for the northern region of the Diocese. 

Membership Transfer Received: Marilyn stated that the membership transfer letter for Kate Mason has been received. She is now the newest member of St. Christopher’s. 

Parish Book Club: Marilyn discussed the possibility of starting a parish book club. Kate Mason inquired whether a book club could be organized within the parish. There was general agreement among the Vestry members that a number of parishioners would be interested in starting a book club. 

Invite, Welcome, Connect: Marilyn distributed and discussed the book Invite, Welcome, Connect by Mary Foster Parmer. This book presents stories and tools to transform and grow a church. Marilyn asked the Vestry members to review the book in preparation for a discussion at the June Vestry meeting. 

Parish Labyrinth Event: Marilyn stated that she has obtained a portable, canvas labyrinth from Trinity Church. She proposed a Parish Labyrinth Event for parish members. The two-hour event would be held on the evening of June 12. This labyrinth walk is intended to increase parishioners’ familiarity and interest in the spiritual side of labyrinths. The Vestry voiced its support for this event. 

Revive- Forward Movement Program: Marilyn distributed information on a ‘small group discipleship program’ called Revive. The program is designed to help participants develop a deeper relationship with God and to help them develop as spiritual leaders within the congregation. This program will be discussed by the Vestry in future meetings. 

Poverty Simulation Program: Marilyn announced that a poverty simulation workshop will be held on the morning of June 15 at Trinity Church in Northport. This workshop is designed to help participants understand the challenges of living in poverty. 

Visitors Center Pamphlets: Marilyn stated that there is a need for more St. Christopher’s pamphlets at the Northport Visitors Center. A brief discussion ensued on arranging for the reproduction of additional pamphlets. 

Northport/Omena Calendar: Marilyn stated that a new calendar of local events is being prepared. A discussion ensued regarding the information that should be included in the calendar of events related to St. Christopher’s. 

Outreach Options: The Vestry discussed options to expand St. Christopher’s charitable work beyond its support of Leelanau Christian Neighbors. Jill discussed Remain in Touch, which is a local literacy program that helps incarcerated parents stay in touch with their 

children. After a discussion, Ed moved that St. Christopher’s contribute $500 in support of the Remain in Touch program. The Motion was approved. 

Committee Reports: 

Building and Grounds. Chuck updated the Vestry regarding the ongoing issue with the remote microphone and frequency compliance with FCC rules. 

Education: The Vestry discussed a possible book group, a possible labyrinth walk, and a poverty training seminar earlier in this meeting. 

Ecumenical Relations: A brief discussion ensued regarding events with Bethany Lutheran Church that would replace the annual summer picnic service. 

Old Business: 

Altar Flowers: The Vestry discussed several issues related to Altar flowers deliveries. Chuck agreed to investigate the possibility of having flowers delivered to his house and using a refrigerator to preserve the flowers until the Sunday service. 

LCN Fundraiser: Marilyn discussed the LCN fundraiser scheduled for June 15. She stated that St. Christopher’s received two tickets to the fundraiser because of its sponsorship of the event. Carol has suggested that St. Christopher’s hold a drawing to distribute the tickets to the congregation. The Vestry endorsed the use of a drawing to distribute the tickets. 

LCN Capital Campaign: The Vestry discussed the LCN capital campaign for a new building to house the Samaritan’s Closet operation. It was noted that LCN has applied for several funding grants for this new building. The ultimate financial needs for the project are not yet known. 

Northport Baccalaureate Service: Marilyn stated that the Northport Baccalaureate Service for the 2019 graduates will be held at Covenant Church on June 2. Marilyn stated that she is scheduled to be a reader for the service. 

No additional business came before the Vestry. 

The next Vestry meeting will be held on June 12, 2019 at 9:00 a.m. 

The meeting was adjourned at 10:40 a.m. A closing prayer was read. 

Respectfully submitted, 

Edward Ruffley, Vestry Clerk 

 Minutes of Vestry meeting held on April 25, 2019: 

The meeting was called to order at 9:35 a.m. 

Vestry members present included Marilyn Zimmerman, Chuck Dickerson, Jill Foerster, John Husken and Ed Ruffley. 

Meeting Agenda: The Vestry reviewed the Agenda for the meeting. 

Minutes of the prior vestry meeting: The minutes for the prior meeting, held on March 13, 2019, were reviewed. Ed moved to accept the prior meeting minutes. The Motion was approved. 

Treasurer’s Report: The Treasurer’s travel delayed the distribution of the March 31, 2019, financial statements. The Vestry’s review of the March 31, 2019, financial statements and Treasurer’s report was tabled until the May meeting. 

Rector Search Committee Report: Ed noted that there was no significant activity to report regarding the rector search effort. The Vestry discussed the ongoing shortage of priests and possible alternatives. The Vestry also discussed how we can strengthen our relationship with Bethany Lutheran Church. 

Audit Committee Report: The Vestry reviewed and discussed the new audit and financial reporting requirements that were issued by the diocese. The Vestry also discussed the need for back-up personnel in our banking, accounting, and investing arrangements. Ed volunteered to begin work on a new accounting procedures manual which would address these issues and to begin to review other steps that will help St. Christopher’s comply with the new diocesan requirements that take effect June 1, 2019. 

Senior Warden’s Report: 

New Title for Rev. Guback: Marilyn lead a discussion of Rev. Guback’s status as a supply priest and the possible establishment of the position “Supply Priest in Charge”. 

Compensation for Rev. Guback: The Vestry discussed the various services that Rev. Guback conducted during Holy Week and the appropriate compensation that should be paid for that work. Jill moved that Rev. Guback should be compensated at his regular weekly service rate for each of the Holy Week services. The Motion passed. 

Availability of Rev. Guback: Marilyn noted that she discussed with Rev. Guback his availability to serve as our supply priest through the spring and summer months. He has arranged for Rev. Jim McLean to serve as the supply priest on May 19th and 26th. 

Upcoming Memorial Services: Marilyn discussed several upcoming memorial services. Memorial Services for JoAnne McCallum, Mike Danaher, and Fred Overdier will be held during the next two months. Ed noted that information regarding these services is contained in the May-June parish newsletter. 

Other Events: Marilyn discussed several events that will be held in the next few months: A Diaper Derby is being held on May 5. Bishop Whittemore Sunday fundraiser is scheduled for May 5. Marilyn will make announcements at the end of the next service regarding these events. Marilyn also discussed the upcoming anti-racism training that is scheduled for June 1, 2019. She stated that she plans on attending this event. Chuck stated that Janet Dickerson would be interested in attending the event. Marilyn stated that information on the annual Northport Baccalaureate Service will be announced soon. 

LCN Fundraiser: The Vestry discussed the upcoming annual fundraiser for Leelanau Christian Neighbors. Ed moved that St. Christopher’s contribute $2,500 (an amount included in St. Christopher’s 2019 budget) to sponsor the annual fundraiser. The Motion passed. 

Membership Transfers: Marilyn stated that membership transfers for Kate Mason and Mary Lee Miller are forthcoming. 

Committee Chair Status: Marilyn reviewed the current committee chair assignments: Worship – Carol; Building/Grounds – Chuck and John; Fellowship/Volunteers/Education/Ecumenical Relations/Service – shared by Marilyn, Jill; Audit – Ed; Rector Search – Ed. 

Weekly Parish Announcements: Marilyn stated that she will publish weekly announcements as an insert in the weekly bulletins. 

Labyrinth Update: Marilyn discussed her recent training on labyrinth development. She also discussed ongoing analysis of this project. 

Committee Reports: Building and Grounds. Chuck discussed the ongoing issue with the remote microphone and frequency compliance with FCC rules. 

Old Business: 

Altar Flowers: The Vestry discussed several issues related to Altar flowers and deliveries. 

Convention Delegates: It was noted that a call for volunteers to the November Diocesan Convention is included in the May-June newsletter. 

Personal Property Inventory: The Vestry discussed plans for an inventory of St. Christopher’s personal property. 

Elimination of Personal Contact Information: In view of the recent attempt to ‘scam’ parishioners via electronic means, the Vestry agreed to eliminate personal contact information from public areas, including the website and the newsletter. The Vestry decided to establish a common email address for St. Christopher’s. This email box must be accessible by all members of the Vestry and others in the parish. 

The next Vestry meeting will be held on May 22, 2019. 

The meeting was adjourned at 11:46 a.m. A prayer was offered. 

Respectfully submitted,

Edward Ruffley, Vestry Clerk 

Minutes of March, 2019, Vestry Meeting

The meeting was called to order at 9:45 a.m. with the reading of a prayer.
Vestry members present: Carol Isphording, Chuck Dickerson, and John Husken
Vestry members absent: Marilyn Zimmerman, Ed Ruffley, and Jill Foerster

Minutes of Previous Vestry Meetings: Chuck Dickerson moved to accept the minutes from December, January, and February. The motion carried.

Treasurer’s Report: there was no Treasurer’s Report submitted.

Senior Warden’s Report:
1. There was discussion regarding a title for Rev. Guback resulting in the suggestion of “Supply Priest in Charge”. This was tabled until the April meeting.
2. There was discussion regarding compensation for Rev. Guback when Sunday services are cancelled due to inclement weather. Chuck moved to pay the full amount of $200.00 for each of the two cancelled services. Those Vestry members present voted to pay him the full $200.00. Without a quorum the absent members were contacted by email and responded with like votes. The motion carried.
3. Rev Guback will contact Rev. James McLean regarding his availability to substitute for Rev. Guback this summer.
4. Junior Warden Chuck will be responsible for St. Christopher’s and parishioners’ needs during the absence of the Co-Senior Wardens from March 23 – April 21, 2019.
5. April and May Vestry meetings will be rescheduled to April 24 and May 22 in order to include returning winter vacationing Vestry members. Carol will clear those dates with St. Michael’s secretary, Mary Mills.
6. Holy Week Services: Wed., April 17, Way of the Cross, Noon; Thursday, April 18, Maundy Thursday Holy Eucharist, 5:00 p.m.; Friday, April 19, Good Friday Service with Holy Communion, Noon. Carol will contact LEM’s and Altar Guild to schedule coverage for those services. Carol will clear dates with St. Michael’s.
7. Holy Week Ad: Leelanau Enterprise will run an ad charging $45.00 with St. Christopher’s Good Friday and Easter Sunday services listed in a 4×2” space. Chuck made a motion to have the ad placed. Those members present voted “yes”. Those absent members were emailed and also voted “yes’. The motion carried.
8. LCN Fundraisers: There was discussion regarding LCN’s annual fundraiser on June 15, “Celebrate….. an evening with Buddy Greene, a fun and joyous evening filled with great music” at Suttons Bay HS Auditorium. Sponsor opportunities range from $100 – $5,000.00 and will support all four LCN programs – Food Pantry, Baby Pantry, Blessings in a Backpack, and NAM. Discussion was tabled until the April Vestry meeting. A second discussion regarding LCN’s capital
improvement fund to enlarge their building to incorporate the Samaritan’s Closet was also tabled until the April Vestry meeting.

Junior Warden’s Report: Chuck reported that all of St. Christopher’s ice melting salt that was stored in the free-standing shed has gone missing. Chuck will check with St. Gertrude’s flower chairperson regarding the purchase of Easter lilies.

Committee Reports:
Worship –
1. Rev. Guback will assign parts for the interactive reading of the Palm Sunday Gospel.
2. Carol will search for a Supply Priest for April 7th. If none is available, Janet Dickerson will lead the congregation in the reading of Morning Prayer.
3. Carol will contact Jim Ham and request a Patriotic hymn be added following the Recessional on the Sundays closest to Memorial Day, July 4th, and Veteran’s Day.
Building and Grounds – John Husken has agreed to be back up to Chuck for the many selfless jobs he has acquired over the years. We’re in your debt, Chuck. Many thanks to you, John for volunteering for these tasks.

Old Business – Questions were raised regarding the possibility of St. Christopher’s building a labyrinth. Locations such as the Cemetery and old Recycle area were put forth. This topic will be addressed at

the April Vestry meeting.
New Business: John Husken reminded us that we need to ask for volunteer representatives to the Western Michigan Diocesan Annual Convention in November.

Next Vestry Meeting: April 24, 9:30 a.m.
The meeting was adjourned at 11:40 a.m.

Respectfully submitted,
Carol Isphording
Co-Senior Warden

Minutes of February, 2019 Vestry Meeting:

Present: Chuck Dickerson, John Husken, Carol Isphording
Absent: Jill Foerster, Ed Ruffley, Marilyn Zimmerman
The meeting was called to order by Co-Senior Warden Carol Isphording at 10:00 AM.

Chuck Dickerson updated the Vestry on the continued need for snow and ice removal.

Carol stated that St. Christopher’s Soup Supper is scheduled on March 14, 2019. The complete schedule of participating churches is not yet available.

There being no further business, the meeting was adjourned at 10:15 a.m.

March Vestry Meeting: Wednesday, 13 March 2019.

Respectfully submitted,
Carol Isphording
Co-Senior Warden

Minutes of January, 2019, Vestry Meeting:

Present: Chuck Dickerson, John Husken, Carol Isphording
Absent: Jill Foerster, Ed Ruffley, Marilyn Zimmerman

The meeting was called to order immediately following St. Christopher’s Annual Meeting for the purpose of electing Senior and Junior Wardens. After discussing the possible options for those positions, the attending Vestry members moved to elect Marilyn Zimmerman and Carol Isphording, Co-Senior Wardens, for a one-year term, and Chuck Dickerson, Junior Warden, for a one-year term.
Without a quorum, the three absent Vestry members were contacted via email and asked to respond with their votes. All replies were affirmative. The motion carried.

Other Business: Chuck Dickerson reviewed the process for snow removal and salt application and said that the church sidewalk and entry had been cleared by St. Gertrude’s parishioners prior to the 9:00 AM service that morning. Chuck recommended that electing St. Christopher’s delegates to the Annual Diocesan Convention held in November 2019 be delayed until spring when a larger congregation is present.

There was no further business.
The meeting was adjourned at 10:15 AM.
February Vestry Meeting: Wednesday, 13 February 2019 at 9:30 AM.

Respectfully submitted,
Carol Isphording
Co-Senior Warden