Vestry Meeting Minutes

Monthly Vestry Meeting – 2nd Wednesday of Every Month – 9:20 AM, Parish Hall.  All are welcome!

Minutes of Vestry Meeting held on September , 2017:

The meeting was called to order at 9:30 a.m.

Vestry members present included Janet Dickerson, Carol Isphording, Marilyn Zimmerman, Moonyeen Fitch, and Ed Ruffley.

Minutes of the prior Vestry: Minutes of the prior meeting, held on August 9, 2017, were reviewed. Carol moved that the minutes for the prior meeting be approved. The Motion carried.

Treasurer’s Report: Treasurer Mike Fleishman was not present. Prior to the meeting, Mike distributed the Statement of Assets as of August 31, 2017, and the Statement of Revenue and Expenses for the eight months ended August 31, 2017, to vestry members by email. Mike noted in his report to the vestry that the parish continues to be in sound financial condition. A brief discussion of expenses and the budget ensued. Ed moved that we accept the Treasurer’s
Report. The Motion carried.

Rector Search: Ed stated that no new candidates have been identified. Ed discussed a recent meeting with Canon Bill Spaid. Ed agreed to follow up with Bishop Hougland regarding the Bishop’s recent meeting with Lutheran Bishop Satterlee. Ed also stated that he will communicate with the Bethany leadership regarding their current search status.

Senior Warden Items:
Donation to Episcopal Hurricane Fund: The vestry discussed making a donation to the Hurricane Fund of the Episcopal Relief and Development Fund. To date, individual parishioners have donated a total of $355 to the Fund. Ed moved that an additional $500 donation be sent to the Hurricane Fund from St. Christopher’s. The motion was approved.

Christmas Service Schedule: Janet Dickerson noted that Christmas Eve falls on the 4th Sunday of Advent this year. The vestry concluded that a Sunday service will be held at 9:00 a.m. on December 24. A decision regarding services Christmas Eve (p.m.) and Christmas will be made at a later date and appropriate announcements will be made at that time. Parishioners should consult the upcoming November/December Newsletter and the calendar on St. Christopher’s website for scheduled services.

2018 Vestry Candidate: The Vestry members discussed the need to find a candidate to replace Janet Dickerson who is retiring from the Vestry in January 2018. After a discussion, a potential vestry candidate was identified. Carol agreed to contact the candidate to determine if that person is willing to serve on the Vestry. Ed agreed to serve an additional year on the Vestry.

Other Items:
Parish Directory: Marilyn noted that a number of changes should be made to the Parish Directory. She agreed to lead the effort to update the directory.

No other business came before the vestry.

The next vestry meeting will be on October 11, 2017, at 9:30 AM.
The meeting was adjourned at 11:00 a.m.

Respectfully submitted,
Edward Ruffley
Vestry Clerk

Minutes of Vestry meeting held on August 9, 2017:

The meeting was called to order at 9:40 a.m.  Vestry members present included Janet Dickerson, Carol Isphording, Marilyn Zimmerman, Moonyeen Fitch, and Ed Ruffley.

Minutes of the prior Vestry: Minutes of the prior meeting, held on July 12, 2017, were reviewed.  Marilyn moved that the minutes for the prior meeting be approved. The Motion carried.

Treasurer’s Report: Treasurer Mike Fleishman was not present. Prior to the meeting, Mike distributed the Statement of Assets as of July 31, 2017, and the Statement of Revenue and Expenses for the seven months ended July 31, 2017, to vestry members by email. Mike noted in his report to the vestry that the parish continues to be in sound financial condition. A brief discussion of expenses ensued. Ed moved that we accept the Treasurer’s Report. The Motion carried.

Rector Search: Ed stated that no new candidates have been identified. He reviewed his recent phone conversation with a Bethany representative. The vestry discussed a number of related topics including Lutheran Bishop Satterlee’s visit to Bethany and our interaction with the Episcopal Diocese of Western Michigan.

Senior Warden Items:
Bishop’s Visit Scheduled for August 13: The vestry discussed the details of the Bishop Hougland’s visit to St. Christopher’s and the Bishop’s scheduled brunch with the vestry. Janet discussed a possible contribution to the Bishop’s Fund. She stated that loose cash on the collection plate will be allocated to the Bishop’s Fund. Ed moved that St. Christopher’s fund an additional amount in excess of the collected cash to raise the total contribution to $500. The
motion passed. The vestry reviewed the questions that will be asked of the Bishop during the lunch meeting.

Sunday School for Children: The vestry discussed the possibility of providing Sunday education for children attending St. Christopher’s. 

Clergy Staffing: The vestry discussed the possibility that Rev. Thomas Guback may not be available for certain services. Janet stated that St. Christopher’s should be prepared to conduct a Morning Prayer service in the event that clergy is not available on short notice. 

Other Items:
St. Nicholas Dinner: Margie Beers is coordinating a St. Nicholas Dinner at the Leland Lodge. She proposed, via email, that the dinner be scheduled on Wednesday, December 6. The vestry agreed. Additional details will follow.

No other business came before the vestry.

The next vestry meeting will be on September 13, 2017, at 9:30 AM.
The meeting was adjourned at 11:25 a.m.

Respectfully submitted,
Edward Ruffley
Vestry Clerk

Minutes of Vestry meeting held on July 12, 2017:

The meeting was called to order at 9:40 a.m.
Vestry members present included Janet Dickerson, Carol Isphording, Margie Beers, Marilyn Zimmerman, and Ed Ruffley.

Minutes of the prior Vestry: Minutes of the prior meeting, held on June 14, 2017, were reviewed. Marilyn moved that the minutes for the June 14th meeting be approved. The Motion carried.

Treasurer’s Report: Treasurer Mike Fleishman was not present. Prior to the meeting, Mike distributed the Statement of Assets as of June 30, 2017, and the Statement of Revenue and Expenses for the six months ended June 30, 2017, to vestry members by email. Mike noted in his report to the vestry that the parish continues to be in sound financial condition. Marilyn moved that we accept the Treasurer’s Report. The Motion carried.

Rector Search: Ed stated that no new candidates have been identified. He reviewed his recent phone conversation with a Bethany representative. Marilyn introduced the topic of a “Total Ministry” parish and a discussion ensued.

Other Items:
Joint Service with Bethany Lutheran Church: Janet reviewed various items regarding the joint service/picnic on July 16. Responsibilities for various tasks were assigned.

Bishop’s Visit: Janet discussed details of the Bishop’s visit on August 13. She requested that members of the vestry start preparing their questions for the Bishop.

Lunch Bunch: Janet discussed plans for monthly ‘get-togethers’ for parish members that would be in addition to Sunday services. The purpose of these gatherings will be to promote adult education and fellowship.

St. Nick Dinner: A preliminary discussion was held to discuss the possibility of having a St. Nick dinner for the parish.

Calendars: Margie Beers discussed the calendar order for this year.

Other Business: No other business came before the vestry.
The next vestry meeting will be on August 9, 2017, at 9:30 AM.

The meeting was adjourned at 10:55 a.m.
Respectfully submitted,
Edward Ruffley
Vestry Clerk