Vestry Meeting Minutes

Monthly Vestry Meeting – 2nd Wednesday of Every Month – 9:30 AM, Parish Hall.  All are welcome!

St. Christopher’s Episcopal Church, Northport, Michigan
Minutes of Vestry meeting held on February 8, 2017

The meeting was called to order at 9:35 a.m. by Senior Warden Janet Dickerson.
Vestry Members present included Janet Dickerson, Carol Isphording, and Ed Ruffley. Treasurer
Mike Fleishman was also present. It was noted that a quorum was not present. As a result,
approval of absent vestry members will be sought for any financial decisions.

Treasurers Report: Mike Fleishman presented the Statement of Assets as of January 31, 2017,
and the Statement of Revenue and Expenses for the month ended January 3, 2017. Mike
stated that the parish is in sound financial condition. Vestry discussions concluded that the St.
Christopher’s financial position was sound. Ed moved that we accept the Treasurer’s Report.
The Motion carried.

Proposal to Use Some Funds from Jan Hunt to Make a Donation to Leelanau Christian
Neighbors: During the annual parish meeting in January 2017, a proposal was made and
adopted by the congregation that the vestry investigate making a donation to the Leelanau
Christian Neighbors (“LCN”) building fund in the memory of Jan Hunt. Mike Fleishman prepared
and presented a proposal to donate $30,000 to the LCN building fund. He stated that the LCN’s
cost to acquire, remodel, and furnish its new facility was $600,000. To date, approximately
$450,000 has been raised by LCN. Mike stated that a donation of $30,000 would basically
represent the income that we have earned on Jan Hunt’s donation to St. Christopher’s. He also
stated that this proposed donation would not negatively affect the financial condition of St.
Christopher’s. Mike also stated that the donation would be listed on a major donors plaque at
the new LCN building with the notation “St. Christopher’s of Northport in memory of Jan Hunt”.
After further discussion, the vestry concluded that such a donation would be consistent with Jan
Hunt’s wishes. Ed Ruffley moved that the proposed $30,000 donation to LCN be approved.
The three vestry members present voted in favor of making the donation. Because a quorum
was not present, Ed Ruffley, as vestry clerk, agreed to forward the presentation material to the
absent vestry members and to request their input and vote on the proposal. A copy of the
proposal is attached to these minutes.
(Note: Subsequent to the vestry meeting, the presentation material was forwarded to the three
absent vestry members (Marilyn Zimmerman, Margie Beers, and Moonyeen Fitch) who all voted
by email in favor of making the donation. The votes by email are attached to these minutes.
The motion to approve the $30,000 donation to LCN building fund in Jan Hunt’s memory was
unanimously approved.)

Parochial Report to the Diocese: Mike discussed the Parochial Report that is submitted to the
Diocese each year. The vestry reviewed and commented on various statistics that are included
in the report.

Rector Search: Ed Ruffley stated that the Diocese has forwarded the resume of a new
candidate for our open rector position. This candidate, Renee MacLeod, is a Lutheran pastor
from Roscommon, MI. Both Lutheran Bishop Saterlee and Episcopal Bishop Hougland are
proposing that Pastor MacLeod serve as pastor/minister to both Bethany Lutheran and St.
Christopher’s. Ed stated that because the resume form (Profile) is a Lutheran document, he
contacted the candidate, and asked her to comment on her ecumenical experience and to
comment on how she would serve St. Christopher’s and maintain its Episcopal traditions,
customs, and services. Pastor MacLeod responded to this request and her response was
forwarded to the Search Committee and the Vestry. Ed stated that he has attempted to contact
the Call Committee leadership at Bethany, but he has not yet heard anything. The vestry
concluded that we are very early in the process and that it was appropriate to wait for input from Bethany before our Search Committee takes any further steps.
Ed stated that the Search Committee is continuing to find/attract an Episcopal priest. A new ad
for the rector position has been placed on the website of the Episcopal Digital Network. Ed
stated that there is a serious shortage of Episcopal candidates for the many rector openings in
our diocese and around the country.

Senior Warden Items:
Soup Supper: St. Christopher’s will host a Soup Supper and Service on March 16. The Soup
Supper will begin at 6pm followed by a service at 7pm. Janet Dickerson will arrange for the
soup to be catered.
Social Chairman: Janet Dickerson stated that we have a need for a social chairman to
coordinate planned social events during the coming year. She stated that there is hope for a
golf outing this summer, a harvest dinner in the fall, and some type of holiday event later in the
year. Discussion followed about recruiting different people to help with different events due to
the limited availability of many people.

Other business: No additional business came before the vestry.
The next vestry meeting will be on March 8, 2017
The meeting was adjourned at 11:00 a.m.
Respectfully submitted,
Edward Ruffley
Vestry Clerk

November, 2016 Vestry Meeting Minutes:

The meeting was called to order at 9:50 a.m. by Senior Warden Janet Dickerson, who offered a prayer.
Vestry Members present included Janet Dickerson, Janet Crane, Margie Beers, and Ed Ruffley. Treasurer Mike Fleishman was also present.

Ed Ruffley moved that the Minutes of the November 9 vestry meeting be approved. The Motion carried.

Treasurer’s Report and 2017 Budget: Mike Fleishman presented the Statement of Assets as of November 30, 2016, and the Statement of Revenue and Expenses for the eleven months ended November 30, 2016. A discussion ensued regarding pledge income for 2016 and related expenses. Mike stated that the parish is in sound financial condition. Mike then presented a budget of Revenue and Expenses for 2017. He stated that budgeted contributions from pledges are likely to decrease in 2017 due to the ‘loss’ of three significant pledges. Mike stated that there is room in the budgeted expenses to adjust for changes/shortfalls in 2017 contributions. Vestry discussions concluded that the 2017 budget reflects a continued sound financial position for St.
Christopher’s. Ed moved that we accept the Treasurer’s Report and the 2017 budget, subject to any final revisions that the Treasurer deems appropriate. The Motion carried.

Rector Search: The vestry discussed the rejection of the recently interviewed candidate. Ed Ruffley summarized his recent telephone conversation with Canon Spaid. At present, no additional candidates are available to be considered.

Senior Warden Report:
Vestry candidates: The vestry discussed candidates to replace those who are to replace those vestry members who are leaving at the end of this year. Margie Beers and Ed Ruffley offered to extend their terms on the vestry for another year. Janet Dickerson concluded that she would remain on the vestry for 2017. Mike Fleishman volunteered to join the vestry in 2017.

Vestry Clerk: Ed Ruffley volunteered to act as the vestry clerk in 2017.

Ad in the Leelanau Enterprise: Janet Dickerson stated that an ad for the Christmas
service has been placed in the Leelanau Enterprise.

Call Tree for Snow Days: The vestry discussed and developed a call tree to communicate any cancellation of the service due to snow storms.

Annual Meeting: The annual meeting is scheduled for January 15, 2017, at 9:30 p.m.,
immediately following a shortened service.  Annual Meeting Clerk: Margie Beers volunteered to take minutes for the annual meeting.

Other business: No additional business came before the vestry.

The next vestry meeting will be on January 15, 2017, immediately following the annual meeting.

The meeting was adjourned at 11:10 a.m.

Respectfully submitted,
Edward Ruffley
Acting Vestry Clerk

October, 2016 Vestry Meeting Minutes:

Vestry Member Ed Ruffley called the meeting to order at 9:40 a.m.
Present: Ed Ruffley, Carol Isphording, Marilyn Zimmerman, and Treasurer Mike
Fleishman. As there is not a quorum, the meeting will proceed but all action will need to
be ratified by those vestry members not present.

Ed moved to approve the minutes from the September, 2016, Vestry Meeting. Motion
carried.

Mike presented his Treasurer’s Reports for the period ending September 30, 2016. His
reports are attached to the original of these minutes. Ed moved to accept the reports.
Motion carried. Ed moved that $2400 of the 2016 unspent outreach funds be added to
those moneys collected at the upcoming Harvest Dinner and donated to LCN. Motion
carried.

Mike will begin putting together a budget for 2017.

Mike will ask Dorothy to print pledge cards for our 2017 Stewardship Drive. Mike will
draft a letter to accompany the pledge cards. Senior Warden Janet Dickerson and
Treasurer Mike Fleishman will sign these letters, which will be sent out at the end of
October. Ed will give a short talk at the end of the Sunday service before the letters are
mailed. Stewardship Sunday, the date pledge cards are due, will be November 20,
2016.

Rector Search: Ed reported that we continue to await information from our Bishop’s
office on a possible candidate.

Senior Warden: Janet Dickerson would like us to pay Father Guback an additional
$150.00 for his outreach. Ed so moved and the motion carried.

Other business:
1) Carol and her committee continue to prepare for the upcoming Harvest Dinner.
2) Our page on the National Church website has been updated by Marilyn.
3) People should let Mary Ruffley know if they have anything for the November-
December newsletter.
4) Carol has located a possible Intinction Chalice. She will review her findings with Father Guback.
The next Vestry Meeting will be held on Wednesday, November 9th.
The Meeting was adjourned at 11:00 a.m.
Respectfully submitted,
Marilyn Zimmerman
Acting Vestry Clerk

September, 2016 Vestry Meeting Minutes:

Sen