Vestry Meeting Minutes

Minutes of March 14, 2018, Vestry Meeting

The meeting was preceded by the reading of several prayers from the Book of Common Prayer.
The meeting was called to order at 9:45 AM by Co-Senior Warden Carol Isphording.  Vestry Members present: Carol Isphording, Margie Beers, and Chuck Dickerson. A quorum was not present, therefore, motions to approve material expenditures and to accept reports for Diocesan release require approval of absent vestry members via email. Mike Fleishman, Treasurer, was also present.

Minutes of prior Vestry meetings:
Minutes of the December 14, 2017 meeting were reviewed. Margie Beers moved that the minutes for that meeting be approved. Motion carried.
Minutes of the January 21, 2018 meeting were reviewed. Margie Beers moved that the minutes for that meeting be approved. Motion carried.
Minutes of the February 14, 2018 were reviewed. Margie Beers moved that the minutes of the prior meeting be approved. Motion carried.

Rector Search: No candidate has currently been presented for consideration. Carol suggested our checking into co-op interns as a possible bridge until a permanent rector can be found. She mentioned Nashotah House’s Master of Divinity program that requires a student to intern for two terms of mentored ministry in a parish, under the supervision of a seminary-approved priest/mentor. This idea was tabled until a full complement of Vestry members is present. Basically, everyone agreed that it might be time to think outside the box to find a rector.

Treasurer’s Report: Treasurer, Mike Fleishman, presented the financial statements as of February 28, 2018. He stated that St. Christopher’s remains in sound fiscal condition. Following review Margie Beers moved that the Treasurer’s Report be approved. Motion carried. Mike also presented the Annual Parochial Report for review. Chuck Dickerson moved that the Treasurer’s Parochial Report be approved and released to the Diocese. Motion carried.

Senior Warden’s Business:
The Lenten Soup Supper will be held at St. Christopher’s on Thursday, March 22. Parishioners have signed up to bring soup, bread, and cookies. Following supper Janet Dickerson will lead those present in the Office of Compline.
Carol I. and Janet D. will attend The Bishop’s Workshop for the Northern Region on Saturday, March 24, 2018, at Grace Episcopal Church in Traverse City.
Parts will be assigned for the Congregation’s participation in reading the Palm Sunday Gospel according to Mark.
St. Gertrude’s Church will order and purchase the Easter Pascal Candle this year.
Clarification of Vestry Terms will be explained in the next News Letter.

Other Business:
Chuck Dickerson brought to our attention the Bishop’s online training program for “Safeguarding our Parish”.
Margie Beers presented thoughts on the Church’s visibility in the community and surrounding neighborhoods. She also asked that the Vestry consider supporting other agencies in addition to LCN. This brought up Rev. Phil Garrison’s supporting the homeless at Trinity Church. Margie asked that a small table and chairs would be a welcome addition to the parish hall for youngsters attending Sunday services.

No other business came before the vestry.
The next Vestry meeting will be on April 18, 2018, the third Wednesday of the month. Marilyn Zimmerman, Co-Senior Warden, will lead the meeting. Carol I. will be in Cincinnati.
Meeting adjourned at 11:45 AM.

Respectfully submitted,
Carol Isphording, Co-Senior Warden

Minutes of January, 21, 2018 Vestry Meeting 

A vestry meeting was scheduled for January 21, 2018, immediately following the Parish Annual Meeting. Due to the lack of a quorum, the scheduled meeting was not held.

Subsequent to January 21, 2018, the vestry members unanimously elected (voting in person or by email) Carol Isphording and Marilyn Zimmerman as Co-Senior Wardens for 2018. They will share the Senior Warden duties, arranging the details between them.

Margie Beers was elected to the position of Junior Warden.

No other business came before the vestry. 

The next vestry meeting is scheduled for February 14, 2018.

Respectfully submitted,
Edward Ruffley, Vestry Clerk

Proposed Annual Meeting Minutes
St. Christopher’s Church /Northport, Michigan
Sunday, January 21, 2018

Senior Warden Janet Dickerson called the meeting to order at 9:40 a.m. with an opening prayer for guidance and mission.
Mary Fleishman was appointed Secretary for the meeting.
Attendance was taken. The following people were present: Janet Dickerson, Charles Dickerson,Peg Deal, Thomas Guback, Janie Neuharth, Robert Neuharth, Rea Kutilek, John Kutilek, Joy Ham, James Ham, Irene Nelson, David Nelson, Denise McCallum, John McCallum, Margie Beers, Michael Fleishman, Mary Fleishman.

Janet Dickerson reviewed the membership requirements for voting at the annual meeting from our parish bylaws.

Janie Neuharth moved to approve the agenda, seconded by Jim Ham. Motion carried. 

Janie Neuharth moved to approve the minutes of the 2017 Annual Meeting. Tom Guback and Joy Ham seconded the motion. Motion carried.

Mike Fleishman presented the Treasurer’s Report and noted that St. Christopher’s continues to have ample resources to operate during 2018, even though the parish gave a $30,000 donation to Leelanau Christian Neighbors for its building fund, made possible by an earlier bequest from Jan Hunt. Other major gifts were the continued support of the LCN annual fundraiser and the Verdier Circle of Friends, in the amount of $5,000 each.  The 2018 budget reflects an increase in pledged income and includes hourly increases for supply clergy, secretarial services and the organist. The budget assumes we will continue to have supply clergy throughout 2018. Please refer to the 2017 Treasurer’s Report for details.  Tom Guback moved to approve the budget, seconded by Jim Ham. Motion passed.

Nomination and Election of Vestry Members: There was a nomination from the floor to elect Chuck Dickerson to the Vestry. With Chuck’s acceptance, he was unanimously elected to a three year term, ending in 2021. Janet Dickerson will leave the Vestry, having ended her term.
Other members who will continue through 2018 are Carol Isphording and Marilyn Zimmerman.  Margie Beers and Moonyeen Fitch will continue through 2020.

Janet Dickerson suggested we delay our nomination of delegates to the Diocesan Convention and Traverse Deanery until later this year.

Questions were raised regarding the search process and Janet Dickerson stated we would continue to look for a permanent clergy person. That morning, both she and Rev. Tom Guback commended the congregation for their enthusiasm in keeping St. Christopher’s alive and attracting new members.

Once again, Janet Dickerson was applauded for her work as Senior Warden. 

Rev. Tom Guback closed with prayer and Janet Dickerson adjourned the meeting.

Minutes of Vestry meeting held on December 13, 2017

The meeting was preceded by a Noonday Prayer Service, borrowed from the Diocesan Convention.

The meeting was called to order at 10:05 a.m.
Vestry members present included Janet Dickerson, Margie Beers, and Ed Ruffley. A quorum was not present, therefore, motions to approve material expenditures require approval of absent vestry members via email. Mike Fleishman, Treasurer, was also in attendance.

Minutes of the prior Vestry: Minutes of the November 8, 2017 meeting were reviewed. Margie Beers moved that the minutes for the prior meeting be approved. The Motion carried.

Treasurer’s Report: Treasurer Mike Fleishman presented the financial statements as of November 30, 2017. Mike stated that St. Christopher’s remains in sound fiscal condition. Donation revenue exceeds the budget and we are under budget in most expense categories.  The projected deficit in spending for the year is due to the unbudgeted $30,000 donation to Leelanau Christian Neighbors. A discussion of expenses and pledge revenue ensued. Ed moved that we accept the Treasurer’s Report. The Motion carried.

2018 Budget: Mike Fleishman presented a preliminary 2018 budget. The budget reflected a ‘break even’ position for the year in which revenues are generally equal to expenses. Pledges are projected to be in line with the 2017 actual pledges. Budgeted expenses are generally consistent with 2017 with several exceptions (supply priest, altar guild flowers, and increased pay for organist). After a general discussion, Ed moved to accept the 2018 budget with two small modifications for flowers and organist expenses. The motion passed.

Rector Search: Ed stated that no candidate is currently being considered. He discussed a recent phone conversation with Margie Tropf of Bethany. Margie reported that there is a possible Lutheran candidate who has requested additional information from Bethany. Margie discussed several of the questions and answers with Ed. No additional information is available as of December 13.

Christmas Bonuses for Bill Cook and Dorothy Schobel: Janet proposed that St. Christopher’s give nominal 2017 Christmas bonuses to both Bill Cook and Dorothy Schobel. She proposed $50 gifts. Ed moved that the proposed $50 gifts be approved. The motion passed.

Increase in Pay for Bill Cook: The vestry discussed the many contributions which Bill Cook makes to our services. In appreciation for Bill’s invaluable service to St. Christopher’s, Janet moved that Bill’s weekly compensation be increased from $125 to $150. The Motion was approved. Mike Fleishman agreed to reflect this change in the 2018 budget.

Annual Meeting: Janet reminded everyone to submit their annual  reports to Dorothy Schobel as soon as possible for inclusion in the annual meeting packet. She is leaving town on December 21. It was agreed that Mike Fleishman’s annual Treasurer’s report will be prepared and distributed separately at the annual meeting because he cannot complete his financial report until the end of the year.

Gift to St. Gertrude’s Church: Janet stated that a parishioner proposed that we make a contribution to St. Gertrude’s Church in recognition of the work completed on the exterior of the
church. Mike stated that we have not received a notice of any rent increase for 2018 even though significant expenditures have been made by St. Gertrude’s to improve the appearance of the building. After discussion, Janet moved that St. Christopher’s make a $1,000 contribution to St. Gertrude’s in appreciation and in recognition of the improvements made to the church exterior. The motion was approved by all vestry members present. Subsequent to the meeting,
Carol Isphording and Marilyn Zimmerman approved the motion by email. The motion passed.

No other business came before the vestry.
The next vestry meeting will be on January 21, 2018, following the Annual Meeting.  

The meeting was adjourned at 11:25 AM. 

Respectfully submitted,
Edward Ruffley, Vestry Clerk