Vestry Meeting Minutes

Monthly Vestry Meeting – 2nd Wednesday of Every Month – 9:30 AM, Parish Hall.  All are welcome!

 

Minutes of Vestry meeting held on July 12, 2017:

The meeting was called to order at 9:40 a.m.
Vestry members present included Janet Dickerson, Carol Isphording, Margie Beers, Marilyn Zimmerman, and Ed Ruffley.

Minutes of the prior Vestry: Minutes of the prior meeting, held on June 14, 2017, were reviewed. Marilyn moved that the minutes for the June 14th meeting be approved. The Motion carried.

Treasurer’s Report: Treasurer Mike Fleishman was not present. Prior to the meeting, Mike distributed the Statement of Assets as of June 30, 2017, and the Statement of Revenue and Expenses for the six months ended June 30, 2017, to vestry members by email. Mike noted in his report to the vestry that the parish continues to be in sound financial condition. Marilyn moved that we accept the Treasurer’s Report. The Motion carried.

Rector Search: Ed stated that no new candidates have been identified. He reviewed his recent phone conversation with a Bethany representative. Marilyn introduced the topic of a “Total Ministry” parish and a discussion ensued.

Other Items:
Joint Service with Bethany Lutheran Church: Janet reviewed various items regarding the joint service/picnic on July 16. Responsibilities for various tasks were assigned.

Bishop’s Visit: Janet discussed details of the Bishop’s visit on August 13. She requested that members of the vestry start preparing their questions for the Bishop.

Lunch Bunch: Janet discussed plans for monthly ‘get-togethers’ for parish members that would be in addition to Sunday services. The purpose of these gatherings will be to promote adult education and fellowship.

St. Nick Dinner: A preliminary discussion was held to discuss the possibility of having a St. Nick dinner for the parish.

Calendars: Margie Beers discussed the calendar order for this year.

Other Business: No other business came before the vestry.
The next vestry meeting will be on August 9, 2017, at 9:30 AM.

The meeting was adjourned at 10:55 a.m.
Respectfully submitted,
Edward Ruffley
Vestry Clerk

Minutes of Vestry meeting held on June 14, 2017:

The meeting was called to order at 9:40 a.m. by Marilyn Zimmerman who chaired the meeting in the absence of Janet Dickerson.
Vestry members present included Carol Isphording, Marilyn Zimmerman, and Ed Ruffley.  Note: Due to the absence of a quorum at the meeting, all motions will subsequently be distributed by email to the absent vestry members for their review and approval.

Minutes of the prior Vestry: Minutes of the prior meeting, held on May 17, 2017, were distributed and reviewed. Carol moved that the minutes for the May 17th meeting be approved.  The Motion carried by a combination of votes from members present and members voting by email.

Treasurer’s Report: Treasurer Mike Fleishman was not present. He electronically distributed the Statement of Assets as of May 31, 2017, and the Statement of Revenue and Expenses for the five months ended May 31, 2017. Mike noted that the parish continues to be in sound financial condition. Ed moved that we accept the Treasurer’s Report. The Motion carried by a
combination of votes from members present and members voting by email.

Rector Search: Ed stated that on May 19, St. Christopher’s Search Committee and Bethany’s Call Committee conducted a joint interview of the rector candidate. Based upon that interview and a review of a sample sermon delivered by the candidate via DVD, the St. Christopher’s Search Committee unanimously rejected the candidate for our rector position. Ed discussed his
post-interview communications with the candidate, with representatives of Bethany Lutheran Church, and with Canon Spaid of the Episcopal Diocese of Western Michigan.

Other Items:
Parish Swap: A brief discussion covered the arrangements for the scheduled visit to St. Christopher’s by representatives of St. Philip’s Episcopal Church in Beulah.

Joint Service with Bethany Lutheran Church: Members of the vestry discussed various arrangements for the joint service with Bethany which is scheduled for July 16. Topics included reservation of the Northport Marina Park pavilion; sign-up sheets for both churches; advertising for the service in the community; food and drinks for the post-service picnic; photos of the event
for our website; obtaining offering baskets for the service; communion items; and alternate plans in the event of rain. Responsibilities for each of these items were assigned during the meeting.

Bishop’s Visit: A discussion of the arrangements for the August 13 visit by the Bishop Hougland and his wife covered several related matters. Marilyn has generously offered to host a post-service meeting/brunch for the Bishop and St. Christopher’s vestry members. Janet and Chuck Dickerson have generously offered the use of their cottage by the Houglands during their stay. Ed moved that St. Christopher’s should reimburse Janet and Chuck Dickerson for the use
of their cottage. This motion was subsequently revised to state that in lieu of a payment to the Dickersons for the use of their cottage, a donation, equal to $150 per night during the Bishop’s stay, will be made to the Inland Seas Education Association in memory of Dave Dickerson. The revised motion carried by votes from members voting by email.

Sponsorship of the Fall Leelanau Christian Neighbors Fundraiser: Marilyn introduced a discussion regarding St. Christopher’s funding of a sponsorship of the fall fundraiser by Leelanau Christian Neighbors (“LCN”). The discussion covered the prior donation in memory of Jan Hunt to LCN for their building campaign. Ed stated that LCN has been a primary mission for St. Christopher’s in its community outreach activities. The vestry also discussed looking for
other opportunities, in addition to LCN, for charitable giving. Ed moved that St. Christopher’s donate $5,000 to sponsor the LCN fundraising event in September. The motion carried by a combination of votes from members present and members voting by email.

St. Christopher’s Website: The vestry expressed thanks to Marilyn Zimmerman for her dedicated work to develop and maintain the St. Christopher’s website at a high standard.  Transcripts of Rev. Thomas Guback’s sermons are now included on the website.

Priest in Charge: The vestry discussed the appointment of Rev. Thomas Guback to the temporary position of Priest in Charge. The vestry discussed the many critical contributions that Rev. Guback has made to keep St. Christopher’s going during this lengthy period of transition.  Ed moved that the vestry approve the appointment of Rev. Thomas Guback as Priest in Charge of St. Christopher’s, subject to the approval by the Diocese. The motion carried by a combination of votes from members present and members voting by email. Approval of this temporary appointment is being sought from the Diocese. In conjunction with the desired appointment of Rev. Thomas Guback to Priest in Charge and in recognition of all the work that he performs for St. Christopher’s, the vestry members discussed increasing his compensation to $200 per week. Ed moved that Rev. Thomas Guback’s
compensation be increased to $200 per week, effective immediately. The motion carried by a combination of votes from members present and members voting by email.

Sunday Youth Education: The vestry discussed the possibility of providing youth education for children attending services. Janet Dickerson will be asked to investigate and follow up with Rev. Thomas Guback and the family.

Patriotic Music on the 4th of July: Carol discussed the desirability of having some patriotic music during the service on July 2. The vestry members present agreed that this is very desirable and will follow up with Jim Ham.

Other business:
No other business came before the vestry.
The next vestry meeting will be on July 12, 2017, at 9:30 AM.

The meeting was adjourned at 11:30 a.m.
Respectfully submitted,
Edward Ruffley
Vestry Clerk

Minutes of Vestry meeting held on May 17, 2017:

The meeting was called to order at 9:40 a.m. by Senior Warden Janet Dickerson.  Vestry members present included Janet Dickerson, Carol Isphording, Marilyn Zimmerman, Margie Beers, and Ed Ruffley.

Minutes of the prior Vestry: Minutes of the prior meeting, held on March 8, 2017, were distributed and reviewed. It was noted that the Vestry meeting scheduled for April 12, 2017, was cancelled due to the travel plans of vestry members. Marilyn moved that the minutes for the March 8th meeting be approved. The Motion carried.

Treasurer’s Report: Treasurer Mike Fleishman was not present. He electronically distributed the Statement of Assets as of April 30, 2017, and the Statement of Revenue and Expenses for the four months ended April 30, 2017. Mike noted that the parish continues to be in sound financial condition. Marilyn moved that we accept the Treasurer’s Report. The Motion carried.

Rector Search: The Vestry discussed the final arrangements for the May 19th interview with Renee MacLeod, the candidate for the open Rector position. Ed stated that Edson Sheppard has resigned from the Rector Search Committee and that Jill Foerster has agreed to take his place on the committee. Ed stated that the interview is scheduled to begin at 2:00 pm on May 19 at Bethany Lutheran Church. The interview with be conducted jointly with the Bethany Call Committee. After the interview, Pastor MacLeod will visit St. Christopher’s Church to see our facilities. A dinner with Pastor MacLeod and the St. Christopher’s participants will provide the opportunity to meet the candidate on an informal basis.

Senior Warden Items:
Parish Swap: Janet Dickerson discussed the Bishop’s request for a parish swap between St. Christopher’s and St. Phillip’s Episcopal Church in Beulah. The plan calls for some St. Christopher’s parishioners to visit St. Phillip’s on June 11. St. Phillip’s parishioners will visit St. Christopher’s on June 25. St. Christopher’s will host a breakfast for the visitors after the service at a local restaurant.

Bishop’s Visit: Janet Dickerson announced that Bishop Hougland will visit St. Christopher’s on August 13. The Bishop will be in town from Friday, August 10 until Monday, August 14. He has requested to stay at the Dickerson cottage. The Vestry members agreed that St. Christopher’s should reimburse Janet and Chuck Dickerson for the use of their cottage. Marilyn volunteered to host a Sunday brunch at her home for the Bishop, his wife, and members of the vestry following the Sunday service.

Joint Summer Service with Bethany: Janet Dickerson noted that it is St. Christopher’s turn to host the summer joint service with Bethany. Weather permitting, this service will be held at the Northport Marina Park. This service was originally scheduled for July 16, but it has been rescheduled to July 23 to include a visit by the Lutheran Bishop Satterlee. The Bishop has offered to deliver a sermon during the service.

Compensation to Reverend Phil Garrison: Because the April Vestry meeting was cancelled, Janet Dickerson forwarded by email a motion to compensate Reverend Phil Garrison for his work on the Lenten Soup Supper that was hosted by St. Christopher’s. The motion to pay Reverend Garrison $300 for his services was approved by the Vestry members.

Compensation for Dorothy Schobel: The Vestry discussed the level of compensation for the church secretary, Dorothy Schobel. It was noted that she has not received a raise since she was hired for the job. Ed Ruffley moved that Dorothy Schobel’s hourly compensation be increased to $17.50. The motion carried.

Other business: Ed Ruffley noted that he had been contacted by an addiction support person who wanted to make a presentation to our parish on available addiction treatment programs. The Vestry concluded that this was not appropriate for St. Christopher’s Church.

No other business came before the vestry.
The next vestry meeting will be on June 14, 2017

The meeting was adjourned at 11:15 a.m.
Respectfully submitted,
Edward Ruffley
Vestry Clerk